Setting Up Secure Email In Outlook 2003

Setup email in Outlook

     Email in Outlook

Many of the Outlook users would wish to have a secure email sending and receiving method to make sure that the email messages they send do not get into the wrong hands. The steps to securely setup email in Outlook program are explained below.

Instructions

  • Open the Outlook program and go to Tools. From there, select Email Accounts.
  • Click on the Add new Email account radio button.
  • Click on the Next button.
  • Select the radio button that is labeled POP3.
  • Again, click on the Next button.
  • Enter the account information as given below.

Your Name: Enter your name, as you would wish it to appear

Email Address: Enter your full email address, for example youraddress@stanford.edu

Incoming mail server: nil

Outgoing mail server: smtp-secure.stanford.edu

Account Type: POP3

User Name: Your SUNet ID

Password: Leave as such

Uncheck the Remember Password option

Uncheck Require Secure Password Authentication option also

Steps to follow

  • Click on the More Settings tab to open the Internet E-mail Settings window.
  • Enter a Mail Account name that you can easily remember in the General tab.
  • In the Outgoing Server tab, type in the following information,

Check the option My outgoing server (SMTP) requires authentication

Select the Log on using radio button option

User Name: Your SUNet ID

Password: Do not enter anything

Uncheck Remember password option

Uncheck Require Secure Password Authentication (SPA) option also

  • In the Advanced tab,

Set Outgoing server to 465

Make Use the following type of encrypted connection to SSL

  • Click on the OK button. The Internet E-mail Settings window will close.
  • Click on the Next button and then the Finish button. This will make sure that your new account is created.
  • The Outlook program automatically checks all accounts for any new email messages at specific intervals. You can set the program to exclude the secure account. To do this, navigate through Tools > Send/Receive > Send/Receive Settings > Define Send/Receive Groups.

    Secure Password Authentication

            Secure email messages

  • Click on the Edit button and select the secure account.
  • Uncheck Include the selected account in this group box.
  • Click on OK and then the Close button.
  • You may send secure emails always or only when needed.

These are the simple steps to securely setup email in Outlook program. If you have any more doubts on any of the steps, you can seek advice from a technical expert.


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