Moving Outlook Settings To Another Computer

Microsoft Outlook

Microsoft Outlook is an integrated program in the Microsoft Office suite. Outlook is considered an email client, but the program is actually a personal information manager, which helps in organizing mails & messages, contacts, calendar events and task reminders.

You may have been using Microsoft Outlook for a long time, and have stored many important data through the program. Therefore, you may be in for a bit of a hassle if you were to upgrade to a new computer where these files would not be saved onto the hard drive. You may be wondering if there is any way to back up all your stored data through Outlook, and move it to a newer one.

Yes, there is a way!

Outlook email setup prompts the program to manage your mails & messages. It stores all the data in a particular format known as PST files. Below are the points to help you backup PST files, and copy it to another computer. And it does not require an expert technical knowledge to do that. Just follow the set of instructions and move on to a new computer.

Copying the PST file

• Close the Microsoft Outlook program on your computer, if running.
• Go to the desktop on your computer, and click on the “Start” button and select “Control Panel” from the “Start” menu.
• Select “Mails” in the Control panel window and click on “Show Profiles.” Highlight the profile to be backed up & moved, and click on “Properties.”
• Opt for “Data Files” and click on “Personal folders service.” Select “Settings” to view the path of the PST file. Note the location of the PST file.
• Open Windows Explorer and go to the folder containing the PST file as noted in the earlier step. Connect a USB flash dive to the computer and copy the PST file onto it.
  

             Email setup in Outlook

Moving the data

• Connect the USB drive with the PST file on the new computer, and transfer the data to the fresh Outlook profile.
• Copy the backed up PST file on the desktop of your new computer.
• Launch the Microsoft Outlook program on the new computer. Click “File” and select “Import and Export” from the resulting menu. Select “Next” and continue with “Personal Folder File.”
• Browse for the PST file saved on your desktop and select “Next.” Choose the highest option for import, to move all the data contained in the PST file.
• Select “Finish” and begin importing of the data, files & settings to Outlook installed on the new computer.

The new Outlook program will have your customized profile, and you can proceed with Outlook email setup to start using the program.

Best Way To Transfer Email Account Settings In Outlook 2007

                 setup email in Outlook

Imagine that you have replaced your old PC with a new one. Now if you are a regular Outlook users, you would obviously be looking forward to set it up in your new computer. Configuring it from the scratch by following Outlook Email Setup instructions may be time consuming. In such instance, it is better to adopt the instructions to transfer the Outlook email settings into your new computer.

Outlook Email Setup Instructions (Transfer Email Account Settings)

In order to transfer the email account settings in Microsoft Outlook 2007, you need to follow two sets of instructions as given below:

• Export Outlook 2007 Profile and Messages
• Import the .PST file on the New Computer

Export Outlook 2007 Profile and Messages

• First connect some external storage device like USB to your old computer. Then wait until the system detects the device.
• Once it is initialized, you can open the Microsoft Outlook 2007 program.
• In the Outlook window, you must click on the “File” tab given on the ribbon bar and click “Import” icon.
• Click “Export to a File” and then click “Next” button.
• In the list of export options, you must click “Outlook Data File (.pst)” option and click “Next”.
• Click the “Outlook Data File” option and check the box next to the “Include Subfolders” option. Then click “Next” button.
• Click the “Browse” button and select the USB flash driver from the displayed list. Then click “OK” button.
• Now click and enable the option given as “Replace Duplicates with Items Exported” and click “Finish” button.
• Close Microsoft Outlook program and eject the USB device from your computer.

Import .PST File on the New Computer                                                                                                              

Outlook email setup

• First you must install Outlook 2007 into your new computer.
• Then connect the USB flash drive to the computer and wait for your system to detect and configure the device.
• Now you must open Microsoft Outlook 2007 program in your computer.
• In the Outlook window, you must click the “File” tab and select the “Import” option. You must highlight the option given as “Import from another program or file” and click “Next”.
• Select the “Outlook Data File (.pst)” option and click “Next”.
• Click “Browse” button and select the .PST file on the USB flash drive and click “OK”.
• Click and enable “Do not import duplicates” option and click “Next”.
• Click “Finish”. Restart the program to finish the process.

This is how you can transfer email account settings in Outlook 2007. Hope you will get it right.

Sending Recurring Email In Outlook

  Set up Outlook email

You do not have a provision in Microsoft Outlook to produce recurring emails. Even if you can make tasks as well as appointments as recurring events, you will not be able to generate a recurring email in Outlook. In this case, you should utilize the recurring settings as well as visual basic script of a task to develop a recurring email automatically.

Steps to generate recurring email in Outlook

You should follow the below steps to perform the above task.

1. Launch the Start menu option by clicking the Start button. In the search box, enter outlook and hit Enter to launch the Outlook application. Click the Tasks folder option from the left hand side.
2. Choose the Actions menu and click New Task from the available options. Select Tools from the New Tasks pane followed by clicking Forms and then clicking Design This Form.
3. Click the Form menu button and choose View Code to open a code editor where you should enter the following code

Sub Item_PropertyChange(ByVal Name)

Select Case Name

Case “Status”

if Item.Status = 2 then

Set email = Application.CreateItem(0)

email.Recipients.ResolveAll

email.Subject = “My Subject Text”

email.Body = “Recurring email text”

email.Display

End IF

End Select

End Sub

You should use the respective recipient address of yours to substitute the recipient email address given there. According to your requirements, you can modify the subject as well as the body text. The code entered by you activates once you build your task and it initiates the sending of emails automatically.

4. Click Close once you choose the File menu. Enter a label for the newly created task form of Outlook. From the main Tools menu option, choose Publish Form.  It permits you to utilize it as a mean to activate the task setup.
5. Choose the Actions menu option and click New Reminder to launch a wizard to generate a task for email sending process. Choose a date in Due Date options.
   

        Send email in Outlook

6. Choose how many times you wish to send the email from the Recurrence window.
7.  Choose Save followed by clicking Close button to save the task to the Outlook application. Select the minimize button to drag the Outlook to the task bar. It should enable Outlook to start the email sending process.

You can adopt the above steps to create recurring email in the Microsoft Outlook. In case you face any issues, you can contact Windows support.

Fix Unable To Download Emails Error In Outlook

                Outlook email help

An email client is an application that lets you to download mails from your webmail. The major advantage of an email client is that you can view your downloaded mails at any time even if you don’t have internet access. Microsoft Outlook is one of the email clients of Microsoft, which comes with the Microsoft Office suite package. This famous email client from Microsoft is liked by millions. However, sometimes Outlook can get you in trouble. You may be trying to download some important mails from your webmail and you get error messages from Outlook. So how to fix this issue? Well, we have listed down the steps below to fix this issue.

Steps involved

1. The error can occur due to a bad Outlook email setup. So, start Microsoft Outlook and then from the ‘Tools’ menu select ‘Account Settings’. Click on the ‘Email’ tab and you will see the list of email accounts configured on your Outlook. Double click on the email account that is giving you trouble.
2. Now you have email settings window opened. Double-check your settings. Make sure you have typed in the correct email address and password. Retype your password. Check the ‘Incoming’ and ‘Outgoing’ mail servers. If you are not sure of the servers, contact your service provider to get the correct server information.
   

               Outlook email support

3. Click on the ‘More Settings’ tab and then the ‘Advanced’ tab. Here you have the boxes to type in your incoming and outgoing port numbers. Make sure you have made the correct entries. As in case of the email servers, get in touch with your service provider to get the correct port numbers. Also, check the box ‘Leave a copy of message on the server’. This helps us to ensure that a backup copy of email messages is on the server and they are not deleted from it. Now click on ‘OK’ and then choose the tab ‘Test Account Settings’. If everything is working fine, you will receive a test email.
4. If the above steps do not fix the issue, the email servers might be the culprit. Occasionally an email server can give you errors and may stop the delivery of your emails. To verify this, contact your email provider or log in to your email account and you will be notified about this temporary error by your email provider.

Most Outlook errors are temporary and related to changes in the settings. So be very careful when you do an Outlook email setup to avoid these errors.

How To Merge Your Email Account With Outlook Express

getting Outlook email setup

Outlook Express is a well-known email client, which is able to manage your mailing activities very efficiently. This application is highly compatible with Internet Explorer and incorporated along with the Windows operating systems. Now getting an Outlook email setup is not a big task, you only need a valid email account to merge it with Outlook Express. Here I am providing necessary Outlook email setup guidelines that you can follow whenever required.

Procedure to merge an email account with Outlook Express

• First, you have to click on the Tools button on the menu bar.
• From the drop down options, you have to click on Accounts. There is an Internet Accounts window, from there you should select the Mail tab.
• Then click on Add and then on Mail.
• You need to enter the name to be displayed when people get your emails. This name is usually placed before the email address. Click on the Next button.
• Then you have to type the email address from where you are sending mails. Again, click on the Next button.
• Go to the E-mail Server Names window and provide the necessary information. My incoming mail server field should be filled with POP3. You have to set the incoming mail server to mail.yourdomain. The Outgoing mail server has to be set to the SMTP server.
• Then click on Next. Now move to the Internet Mail Logon window and complete the necessary details.
• In the Internet Mail Logon window, in the account name filed you have to enter your complete email address. In addition, you have to give the password for your email account.
• Again, click on the Next button. Then click on Finish.
  

      setup your email in Outlook 

• Then you need to highlight the new email account and click on the Properties button. Alternatively, you can double click on the email account.
• Select the Servers tab. In the Outgoing Mail server section, you should check in the box near to the option My server requires authentication.
• Click on Advanced tab.
• In the server port number section, you should change the Outgoing server port number from the default value to 587 and click on OK.
• Finally click on Close. The new email account in Outlook Express will now be properly established.

The above steps are very easy and simple to follow. Use our tech support feature for any further assistance.