Set Up Gmail In Microsoft Outlook

Setup Email In Outlook

Outlook Email Setup

Microsoft Outlook offers some of the best emailing options and features for users who use it. With Outlook, emailing becomes much easy and comfortable. You can configure Outlook to function with various email accounts. This allows you to access all the priority emails under one roof.

Before you configure Microsoft Outlook to work with Gmail, you can configure Gmail to work with Outlook. For that, you need to enable the IMAP protocol for your Gmail account so as to setup email in Outlook. Here are the steps involved.

To log into your Gmail account

  • First, you need to click on the gear icon located to the right and then choose Settings.
  • After that, you need to hit Forwarding and POP/IMAP to bring up the POP and IMAP settings.
  • Then, you can click on enable IMAP.
  • You can now click on Save Changes.

After configuring Gmail for IMAP, add your Gmail account to the email client. In case of Outlook 2013, here are the steps.

  • Launch Outlook 2013.
  • Select File and then Account Settings.
  • In the Account Settings dialog box, click New.
  • After that, you need to click on Email Account and then click Next.
  • Select Manual Setup or Additional Server Types and then hit Next.
  • You need to choose POP or IMAP, then hit Next.

Within Add Account page, key in the following information.

  • Enter your name: the name to be displaced
  • Email address: Your correct Gmail address
  • Account type: IMAP
  • Incoming mail server:
  • Outgoing mail server (SMTP):
  • User name: Again, your entire Gmail address
  • Password: Entre your Gmail password
  • You need to click on More Settings
  • After that click on Outgoing Server tab
  • Then, you need to select My Outgoing Server (SMTP) requires authentication
  • You need to select Use Same Settings As My Incoming Mail Server
  • You need to click on Advanced tab
  • Incoming server (IMAP):              993

    Configure Outlook

    Setting Up Email Accounts

  • Use the following type of encrypted connection: SSL
  • Outgoing server (SMTP): 465
  • Use the following type of encrypted connection: SSLimage3.png
  • Hit OK to close the More Settings dialog box
  • And then, you need to click on Next
  • Wait until Outlook tests the settings.

When the test is over, you need to click on the Close button. (In case the test is not successful, you need to carefully cross-check all your entries.) After that, you need to click on the Finish button. This finishes the setup email in Outlook. Contact our tech support desk for any further assistance.

Importing Tasks In Outlook From Your Old Profile


Outlook Import & Export Options

When you are upgrading your Outlook application or changing your system, it might become necessary for you to retrieve Outlook email messages and other stored account information from the old Outlook profile. This is especially the case, if you have been using the old Outlook profile for office correspondence. Many important work-related email messages, Contacts, Tasks, etc in the old profile have to be transferred to the new Outlook application.

How to transfer your old Outlook tasks to the new email client

It is very easy to retrieve Outlook email messages to the new email client, if you have kept a copy of all the messages in your email service accounts. When you add these accounts to the new email client, these email messages stored in your accounts will be downloaded to the Outlook folders. But, if you have already deleted these and kept only a copy of these in the email client, then you will have to import them to the new email client. You need to do the same for retaining the old Outlook Contacts and Tasks.

There is an Import and Export tool available in the Outlook mail client for this purpose. You can use it to import Tasks from the old Outlook PST file. Just proceed as follows. All the Outlook data in your old email client will be stored in the PST file. You need to copy this file onto a USB drive and connect it to the new system.


Contact Outlook Support

Now, launch your new Outlook email application. Go to the File option in the Outlook toolbar. Select the option Open and click on Import. The Import and Export wizard will now appear on the screen. Select the option Import from Another Program or File and click Next. Select the option Outlook Data File and click Next.

In the next step, you need to click on the Browse button and select the old Outlook PST file, from which you want to import the Tasks. Then, click the Next button to proceed. Now, for importing the Outlook Tasks alone from the PST file, go through the folders displayed under the option Select the folder to import from and select the folder Tasks. Click on the button Finish and the Outlook email client will now import only the Tasks from the old PST file. This might take a few minutes to complete.

If you have any doubts regarding this procedure, contact our support personnel for assistance.

How To Perform POP Or IMAP Email Setup In Outlook

Setup Email In Outlook

Outlook Email Setup

Setting up email in Outlook is a simple process, which is followed by the provisions for convenient mail management using the email client. There are two different protocols this application uses for accessing email from an online server – IMAP and POP – and it’s one of these two that you’ll be using to setup email in Outlook. Following is how to configure an IMAP or POP account in Outlook 2003.

Make sure to follow the instructions given here, so you don’t change any of the other important settings and upset the connection setup. There’s a separate wizard to help with the email setup. Don’t make any changes outside this that you aren’t sure of.

How to setup email in Outlook

  • Launch the email client and go to the E-mail Accounts menu. For this, go to Tools on the top bar.
  • This will bring up the E-mail Accounts wizard window. There, under Email, choose the Add a new e-mail account option, and hit the Next button at the bottom.
  • The Next screen asks you to choose the type of server for the email account to use. Choose either POP3 or IMAP, and then hit Next. This will take you to the Internet E-mail Settings screen.
  • Following is the detail to enter in each field.

Your Name: your full name.

E-mail Address: the address of the email account you’re setting up.

Password: the authorizing password to log in.

Incoming mail server (POP3):

Outgoing mail server (SMTP):

  • Hit the More Settings button at the bottom.

    Outlook 2003

    Outlook Email Configuration

  • This brings up another Internet E-mail Settings window, where you need to go to the Outgoing Server tab. Here, check the box beside My outgoing server (SMTP) requires authentication.
  • If the SMTP relay section was not changed, then choose the Use same settings as my incoming mail server option. Otherwise, select Log on using and enter the credentials for logging in.
  • Move to the Advanced tab, and change the value in the Outgoing server (SMTP) port to 80. Hit OK, and then Next.
  • Hit Finish to complete the email setup.

The above mentioned procedure is specific to the 2003 version of Outlook, but a similar approach can get the job done in other versions as well. The settings are similar across these versions, and you’d only have to find the mentioned fields to enter the details.

Setting Up A Webmail Account In Microsoft Outlook

Email In Outlook

Outlook Email

Microsoft Outlook, developed by the world’s largest software maker, is part of the Office Suite and is without doubt a powerful organizational tool. Microsoft Outlook is an email management software having multiple features to make the emailing convenience better and enhance business communication. What makes the software program so great is that fact that Outlook allows users to maintain multiple email accounts. This way, users will be able to see their priority messages all in one place.

In this article, will see how to set up email in Outlook. This can be done by setting up a webmail account in Outlook. For setting up an account, there are two main protocols with which E-mails are sent and received. You need to know that these protocols are POP3 and IMAP respectively.

Now, when we consider POP3, it is an old protocol, which is what majority of e-mail accounts set up some years ago will be running on now. Actually, IMAP is a newer protocol, having more features, making it really more appealing. In case you are setting up a new e-mail account for using with Outlook, it is best to create an IMAP based account, you can avail all the new features this way. But, then again you can anyways change your mind if you feel like.

The thing with POP3 is that it does not allow two-way communication through servers and your own devices such as computers, tablets and other mobile devices capable of using these features. So, when you view an email in one place, let us say on your mobile, the email will not get marked as read on the original webmail server. This means you will get redundant notifications every time you open the same email account on any other device. This way, you will only see the same email marked as unread every time.

flag a particular email

Set Up Mail In Outlook

Now, IMAP is different, because it allows users to easily read email messages on both the web based client; and the email client on your mobile devices will show that the email has been registered as read on all mobile devices and computers. IMAP makes it possible for users to avoid doing things many times and it automatically updates all other email clients. All this will be possible, assuming these devices support IMAP.

Email in Outlook using IMAP proves to be less prone to loss of emails, or crashing compared to POP3 protocol.

Retaining Outlook Windows Maximized

How To Setup Email In Outlook

            Setup Email In Outlook

Outlook program is an efficient email client that is offered together with the Microsoft Office Suite. The program is a very good personal information manager that will help you keep your email messages organized. Outlook also features a scheduler, contacts, notes and many more features that can help you make your life easy. The features included in the Outlook personal manager program are calendars, contacts, to-do list, emails and documents.

Outlook allows the users to arrange and manage their email messages, contacts, calendars, keep notes and journals. Considering all the great features and uses of the program, it will be very much beneficial to make the Outlook program run in a maximized window. Doing this will offer increased visibility of the works that are being done in the Outlook program. With the default settings, the size of a Windows program starts in the same size as it was when the program was closed. This rule does not apply for a maximized window. You may be wondering how you can keep the Outlook window maximized right? This article discusses the steps to keep Outlook windows maximized.


  • If you are not having a shortcut to the Outlook program in your desktop, you will need to make one. To do this, right click on the Outlook icon that is located in the Start menu and then select the Send To option from the list of options that are available. After that, you can select Desktop. These steps will automatically add a shortcut to the desktop.

    Outlook Personal Manager Program

             Outlook Email Messages

  • Now you will need to right click on the shortcut icon and then select Properties. In the Properties window, you will need to click on the Shortcut tab.
  • Select the Run drop-down and from here, you can select Maximized. This will force the Outlook program to start in a maximized window every time the user opens the program from the desktop shortcut.
  • Click on the OK button to confirm your settings. You can open the Outlook program from this desktop shortcut every time you need to use the program and the program will open in the maximized window.

These are the steps to make the Outlook program open in a maximized window. Are you wondering how to setup email in Outlook? If yes, you can contact the Outlook help and support team. They will guide you through the complete process on how to setup email in Outlook.

Accessing Different Features When Using Quick Reply Option In Outlook 2013

Cannot Receive Email In Outlook

            Outlook 2013 Features

Outlook users are used to dealing with many problems in the email client. Microsoft, on their part, fix many of these issues and make the email client much better in the subsequent versions. For example, error messages like ‘Cannot receive email in Outlook’, which used to be a regular problem in the older versions, rarely appear in the latest email clients.

Using the Quick Reply messaging feature in Outlook 2013 version

One of the many cool features introduced in the latest version of Outlook, Outlook 2013, is the Quick Reply or Inline Reply feature. Using this feature, you can send a quick reply to that contact without even opening the received message. This is indeed a time-saving option when you only have to send a short reply for the received message.

However, some users are inconvenienced by the fact that the full set of mail composing options are not available to them when they choose to send the reply in this way. Obviously, Microsoft designed this feature for creating a short and simple text message as a reply to the received email. This means that only those options already displayed on the screen under the Home tab will be available to you.

So, you will not see all the settings and buttons that will normally appear in the Compose Message window. All you have to do is to open the message in a new full window so that you can compose the reply in the regular mode with access to all the Message Composing tools and options.

Outlook 2013 Mail Client

          Contact Outlook Support

In fact, you can disable the Quick Reply option altogether, if that is your preference. Go to File option in the main toolbar first. Select Options, then Mail and go to the section Replies and Forwards. Put a checkmark next to the option Open replies and forwards in a new window. This will make sure that from now on, when you click on any received messages to send a reply, the Compose Message window will be opened with all the options and features, which you might need for composing the message.

This is the best way to get around the limited features problem, when you are replying using the Quick Reply feature. If you have any other queries or issues with the Outlook 2013 mail client like the error message ‘Cannot receive email in Outlook’ mentioned earlier, contact our tech support personnel for assistance.

How To Retrieve An Unread Message In MS Outlook

Retrieve Outlook Email

        Outlook Message Recall Feature

One of the reasons for the wide popularity of Outlook is the cool options and features available in it. One such cool feature is the option to retrieve Outlook email you have already sent. Assume that you just sent an Outlook email message to the wrong individual or that you are having second thoughts about the contents of a particular message.

In such cases, you can use this option to recall the Outlook message from the recipient’s inbox. Obviously, such a message recall function will only work, if the recipient has not opened the message so far. If that is the case, then you are in luck. Just proceed as follows.

Steps for retrieving an already sent message in Outlook

Normally, the option to retrieve Outlook email will be provided in Actions menu when accessed from the Sent Items folder. First, click on the Mail button to take you to the mail section of Outlook, if you are currently on Outlook Contacts or Calendar section.

There, go to the navigation pane on the left side of the screen and click on the Sent Items folder. The messages in the Sent Items folder will now be displayed in the Outlook main window. Now, open the message you want to recall from the recipient’s inbox. After this, go to the Actions menu and here, select the option Recall This Message.

This will be enough, if you just want to delete the message from the recipient’s inbox. However, if you are planning to replace this message with a new or modified one, then you need to select the option ‘Delete unread copies and replace with a new message’ provided there. After selecting this option, click on the OK button.

Outlook Email Message

            Contact Outlook Support

The Outlook mail server will now delete the message from the recipient’s mail inbox and a new message window will appear on the screen, where you can type in your new message for replacing the deleted one. After entering the message, click on the Send button as usual to send it. This message will now replace the earlier one you just deleted. It is as simple as that.

Remember to do this as early as possible. If the recipient opens the message or downloads to his system inbox and then, goes offline, the attempts to recall the message will fail. You may contact our tech support personnel, if you have any doubts regarding these steps.

Clutter – A New Tool To De-Clutter Emails In Outlook

Cannot Receive Email In Outlook

          Microsoft Outlook Settings

Recently, Microsoft revealed one of the latest tools added to Outlook, it is called Clutter. Microsoft claims that this tool will be helpful for people to de-clutter their inbox. That is, it will help you in better email management and organization. This feature was initially rolled out for the browser based email app called Outlook Web App and then it was introduced for Outlook 365 business customers.

Kumar Venkateshwar, the senior manager from Exchange and Brain Shiers, a senior product manager in a joint post, said that this tool would help the users better with the management of important messages. Moreover, the toll would de-clutter the messages with the help of machine learning algorithms and would move the less important ones to another folder. This will help you focus on what is important, removing all unwanted distracting messages.

In case you are using this feature and find an expected message missing, you might conclude that you cannot receive email in Outlook. Before you conclude on that, check in the Clutter folder, you might find the expected email here. Outlook must have moved it to the new folder with the tool.

If you wonder how the Clutter feature works, it is simple; it simply monitors the actions of the user. It will check the way you put emails in different folders, it will check the type of emails you delete and many more such activities. In case Clutter has been moving emails that are important to you to the new folder automatically, you can set filters for the Clutter tool to keep these messages in the inbox.

Outlook Web App

              Microsoft Outlook Tools

Over time, Clutter gets smarter in filtering your messages. As the days go by, the tool will get to access more of the user’s activities and it will act accordingly. Hence, you need to be a little more cautious in the beginning. Even if you do not find the email in the inbox, check in the other folders. However, you will not have to worry over time. Hence your worry over cannot receive email in Outlook will not be there. Clutter is similar to spam filters and other filters that are available in Outlook. The Clutter feature has move challenges to establish itself superior to the other filters.

This feature is available in all the Outlook applications such as Outlook 365 Business, Outlook 365 Home, OWA and many more. This feature is not enabled by default. You need to login and then change the settings. Contact our tech support desk if you need any further assistance.

How To Enable Outlook To Auto-Reply To Your Incoming Emails

Email In Outlook

                  Setup Email In Outlook

Among all the Outlook users across the world, about half of them use it for office communication. Outlook features are excellent in an office setup. However, you spend only one third of your day in the office. Certainly, you will receive a number of emails when you are out of the office and normally you would reply to them while checking the email in Outlook the next day. It does not have to be so. You can enable auto-responder in Outlook and let anyone contacting you through email know that you are away. See the below instructions to see how it works.


  • Launch Outlook and go to the Compose message section.
  • Type the message, which has to be used in your auto-replies, in the message body. Add a proper title to the message in the subject line.
  • Now, go to the To field and enter an email address there. If you want to send the message to multiple people, enter email addresses in the CC and BCC fields (as how you want to send the message) as well.
  • Next, go to the top of the window and select the File menu.
  • Select Save As option from the dropdown menu. Name the message so that you can find it easily later on.
  • Exit the Compose message window now.
  • Now, go to the Tools option from the main menu bar and choose Rules and Alerts from the resulting options.
  • Find Email Rules in the Rules and Alerts screen and click it.  Choose New Rule from the resulting options.

    Outlook Features

                   Outlook Email Setup

  • Go straight to the third heading titled Start from a blank rule and choose the option that states Check messages when they arrive. Select Next to continue.
  • Ensure that the box before Reply using a specific template is selected. Go to the next section titled Edit the rule description and select the option that states Reply using a specific template. Continue by selecting Next.
  • You are prompted now to select the template. Since you are using a customized template, select the option that says User Template in File system from the dropdown menu and select the template you have made.
  • Save the changes now and exit the screen.

Knowing how to use Outlook in a more personalized manner is as important as knowing how to set up email in Outlook. The above steps must have helped you make Outlook send auto-replies to your mails when you are away. Visit our Outlook help page to learn similar Outlook customization tips.